Additional Info On Digital Workflow

Additional Info On Digital Workflow

by William Lulow

Note: If you want to produce high quality images for sale or use, you need a computer with these minimum requirements:

1. A CPU that runs at least at 3.4mhz speed
2. An SSD internal hard drive with at least 1TB of storage
3. A PC with at least 16MB of RAM (Can be 8MB for a MAC, but 16MB is recommended)
4. Multiple USB ports (which you can add to if necessary)
5. At least one EXTERNAL SSD

I have many peripherals used in my daily workflow. I have three printers (one for photographs, one for documents and one All-In-One copier), a scanner, 5 external hard drives for storage, a 27″ display, a microphone, webcam and ports for card readers and any other tool I might need. For workflow to run smoothly, all must be integrated into your system.

I often talk about “digital workflow.” These days, it describes a number of different applications all working together to produce images you can use for publication, printing or sharing as well as documents used for the same purposes. It involves the back-and-forth usage of files that will all help you produce the images you need for the work you are doing. It is not limited to just downloading these images from your SD or Compact Flash cards.

That’s it in a nutshell. However, to be able to do all this work, you need to have a good working knowledge of how these applications (apps) work. And, you need to be able to switch between each of them quickly. So, let’s start at the beginning. If you are a photographer, you are, most likely using a digital camera that captures images on some kind of device called a “card.” These cards can be either Compact Flash Cards or SD Cards (smaller). They come in various capacities from 2GB (gigabytes) to roughly 256GB. (There are some larger and some smaller, but probably the most common are the ones around 64GB. If you have a 20MP camera or something thereabouts, you can safely figure on each image taking up about 30 to 50 MB (megabytes). Now just for comparison’s sake, (1)GB is a billion bytes. (1)MB is 1 million bytes. (1)KB is 1,024 bytes. Usually, 1 byte is equal to one letter in a document. So, an average letter that you type of roughly 250 words takes up about 2 or 3 KB. If your images are 50MB each, you can fit literally thousands of them on a 64GB card. I recommend using at least a card of this size. You will never run out of space on the card if you erase the entire card each time the images are all downloaded to a computer.

So, in order to begin your workflow, you need a computer in addition to your digital camera. Then, you will need some software to handle the images that you download. The most common is Adobe Photoshop which comes bundled with Adobe Lightroom and Adobe Bridge when you lease the programs. Yes, that’s right “lease.” You cannot buy these programs on discs anymore. The rental fees are approximately $10.99 per month on a yearly basis. The good news about this arrangement is that you will get constant updates whenever they are available, which ensures that you will always have the latest version.

You then have to learn how to download your images to your computer before you can do anything with them. It is a fairly straightforward process, but you need to learn the steps involved. One of the steps that is probably the most important is to select a destination folder on your computer to which you will save the files each time you download images. If you aren’t careful with this, it could take you quite a while to locate your pictures once they are transferred from the camera to the computer. So, you need to develop a storage system that keeps track of all of your downloaded pictures. Once you have downloaded your images, you then need to erase your SD or Compact Flash card so that you can reuse it later. The system I use is as follows:

            PHOTOGRAPHS2024 (Main folder for all images in a given year. I have been able to fit ALL images from each year easily on my external drives):

                        -January

                                    -Aunt May’s Party

                                    -Mom’s Birthday

                                    -XYZ Corporation

                                                -XYZ Corporation Interiors

                                                -XYZ Corporation Headshots

                        -February

                        -March

This might be a typical way to start a filing system. You would then pick an appropriate folder on your computer’s hard drive, then select DOWNLOAD or SAVE on your program’s menu, and all those pictures would be saved to that folder’s location. You would then be able to retrieve them when you wanted to edit or print them.

This is the basic method for storing images to ensure that you can find them whenever you want. The images are downloaded either directly from the camera using the wire supplied with the camera or from a card reader you can purchase that plugs directly into your computer. There is always a “back-and-forth” between the programs you use to edit, store and label your images. I always keep all the programs I am using open and placed on the taskbar of my computer’s desktop. I find that images open up much faster if you are constantly using a program than if you close it after use each time.

The other thing I do regularly, as I mentioned, is to erase my 64GB SDHC card after all its images have been downloaded and saved in the correct folder. That way, each time I begin a new shoot, whether it is just my own personal images or those of a client, I have them stored in their own folder so that they can be retrieved quickly. One further thing I have done is to purchase several EXTERNAL HARD DRIVES.

All images are stored on the externals rather than on the computer’s hard drive. So, if something should happen to my main computer, nothing will happen to the image files and they can be readily accessed by a backup laptop while the desktop is being fixed. I have also been using the CLOUD lately via an “iCloud” account from Apple. Redundancy is the key to never losing your images. We live in a digital world now and you have to protect the files you store. I was taught something from a computer expert a few years ago. Computers are machines and they will eventually break down or need fixing.

One major update for this article is that I have been replacing my older hard drives (above) with SSD’s (Solid State Drives). For one thing, they take up much less room, but the best part is that they do not contain any spinning discs. Without those movable parts, they can read and write information much faster and are much more durable. You can expect to pay about $125 per TB of storage these days. (1TB=1,000 billion bytes). So, gone now are the days where storage was on CD’s or DVD’s. We now use “FLASH DRIVES”  or “Thumb Drives” to deliver jobs or to store extra image files. With no moving parts, they are faster and more reliable.

When I do my post production which includes cropping and retouching, I’m often going from Adobe Bridge which I use to download and store my images, to Photoshop to edit single ones and to Lightroom to process several images at a time with things like METADATA, labeling and putting copyright stamps on photographs before I upload them to the website. I also incorporate my iPhone into the workflow as well. I often photograph lighting setups I use for particular jobs. Those I keep on my iPhone and transfer (again via my iCloud account) to my computer. I save those in separate folders within my job folders on the computer’s SSD’s and they are labelled as “shooting images.” If I want to use any of them to illustrate lightings I write about on my blog, they are right where I can access them easily:

The “workflow” as I said, goes between the various programs (applications) used to download, store and edit the various images I use for various purposes. It is just something you need to get used to. In my particular case, I happen to think that Adobe Bridge is an easier program to use than Adobe Lightroom. Maybe that’s because I got it first, but I’m constantly having to remind myself with Lightroom that the program doesn’t delete or add any files to your system. It only edits them (unless you want it to do more).

Workflow is extremely important to digital photographers today. Even with all my attention to where I place my images, I still wind up hunting for a certain image from time to time.  Here is a recent image that went directly into my 2023 “Vermont” folder: